EXECUTIVES ASSOCIATION OF SAN FRANCISCO

Presentation Guidelines

You have one of the following options for your program:

Please remember that all remarks and/or displays must be strictly limited to your membership classification.  If you provide a service or product that overlaps with another member, you may not promote it in any way.  As program host, you are responsible for providing the Door Prize for the meeting, which is usually a product or service that exemplifies your business. 

One week before your program

  • 1. You will be asked to act as the "hat runner" at Roll Call the week before your program date. This will give you an opportunity to promote your upcoming program.
  • 2. Make sure the Executive Director knows the subject of your program so that it can be published in the weekly Bulletin.
  • 3. Contact your sponsoring member and ask them to introduce you at the meeting.           
  • 4. Determine what door prize you will provide.  You can also request a gift certificate from the Executive Director that can be used with any EASF member and billed to you once used.

CRAFT PROGRAMS

Plan your program in advance:

  • 1. Outline major points to be covered so that your message will "get across" within the 20- minute program time allotted to you.
  • 2. Try and save at least 5 minutes for Q&A.
  • 3. Consult with the Executive Director and/or Program Chair; they may have valuable ideas or suggestions that could aid in making your program more effective.
  • 4. Blackboards, display tables, etc. are available at the hotel at no charge. A/V equipment, screens and projectors are also available, at a charge.  Any equipment of this sort must be requested through the Executive Director a week ahead of time.

Talk about your company:

Tell how well equipped it is to render service and distribution of your products.   Historical data, if included, should be limited to brief statements.

Products and services:

Use displays and distribute literature on tables if possible. Make a point of asking members to take your literature with them and pass it along to prospective new customers. Service businesses in particular can make good use of samples, charts or other visual aids to hold attention and interest.

Marketing area:

Tell the specific areas served ( i.e. local, west coast, national)

Customers served:

Cite specific examples of jobs which have brought your company prestige.

Discounts and special services for Execs:

Remind them and cite specifics.

What Other Execs Can Do to Help Your Business:

Make this item an important part of your program.

  • 1. Leads: Describe types of leads needed and explain where such are apt to be found. If possible, cite a specific instance of a lead received that brought the desired results.
  • 2. Recommendations: Suggest circumstances under which members could effectively recommend you company.
  • 3. Contacts: If a "Door Opener" with the proper individual within a firm would help you get a new account, ask for this type of assistance. Supply names of those you would like to have as new customers.
  • 4. Key people in your firm: Give names or titles of same to substitute in your absence from the office.

VISITATIONS

Visitations can be an excellent means to let the membership see what you do, and how you do it. It sparks interest differently from a program. It may also provide greater variety to the membership. When your company changes locations, it is an excellent vehicle to get members to see for themselves.

  • 1. Usually visitations are a substitute for a regular Thursday luncheon meeting, but they are not necessarily held at lunchtime if it is inconvenient for the Visitation Host.
  • 2. The Visitation Host coordinates with the caterer regarding the type of food served, and any additional setup needs.  The Association guarantees the cost of catering for 40 members at $30pp.  If your visitation draws more than 40 members, the Association will cover those members as well as the same rate. Should you elect to spend more on the visitation per person than described above, you will be reimbursed at the $30 rate.   The Host pays for any of their company staff who will be at the event.

OUTSIDE SPEAKER

Members may elect to sponsor an outside speaker of mutual interest to the group, with the approval of the Program Chair or the Executive Director.

  • 1. Topics of mutual interest are encouraged, as long as there is no conflict with another member's classification. Non-business related topics are acceptable if approved.
  • 2. The sponsoring member contacts the outside speaker and establishes date availability. The sponsor then coordinates the program dates with the Executive Director or Program Chair.
  • 3. If the speaker desires some background information on the Association, the Executive Director should be asked to provide it.

Note: If your presentation is to include visuals (i.e., slideshow or video) and you need equipment, please notify our Executive Director and/or Marines Memorial Club in advance. Available:

  • • Internet access (wifi)
  • • An AV cart with power plug
  • • LCD Projector
  • • Projector Screen

Charges from Marines Memorial Club will be covered by EASF

Speaker Coordination is the primary responsibility of the sponsor; however, the Executive Director will provide assistance.

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